Saving Natural Resources Through Field Force Management Software

Field force management software primarily track employees, manage attendance, maintain task logs, and help with intra-organization communication. Sure, these are all great things. However, there is much more to workforce management software than just profitability boosting. When used correctly, it can be used to save natural resources. 

Are you confused about how a digital profit-making tool can help make a difference in the environment? After all, capitalization has mostly led to nature’s destruction, right? 

Well, subtle things about task management and digital documentation can go a long way in safeguarding the environment. Let’s learn how! 

How Can Field Force Management Software Save the Nature? 

Saving nature directly with the help of field force management software might not be possible. However, it is possible with the help of indirect aid such as impeccable task planning and digital documentation. Confused how? We’ll give you a gist here:

• In a sales role, managers can minimize travel expenses or fuel costs by assigning tasks that can help executives follow the least fuel-consuming routes 
• Through digital documentation, managers can save time, energy, and trees spent on the paperwork that has to be a part of routine operations in the organization. 

The fascinating thing about both these functions is that they are important for any organization to move forward in the first place. The world is moving towards digitization and businesses anyway should move towards digital documents, tasks, and attendance online. 

Why Is Physical Paperwork Dated?

Physical paperwork takes up a lot of space, time, and resources, Therefore, managing it through field force management software is only a practical way to handle documentation. Other than ruining the ecological health of the planet, here are some other negative impacts of physical paperwork: 

• Organization: Organizing documents comes with challenges such as grouping, filing, etc. Depending on the size of the organization, it can take anything from days to weeks to organize documents in an organization. 
• Locating Documents: The scattered and haphazard manner paperwork can be spread can make locating them exceptionally difficult. Moreover, the whole process is generally much more time-consuming. 
• Inflexibility: Paper documentation is definitely more time-consuming and inflexible. After all, once something is written on paper, it is done, right? There’s no turning back! This inflexibility can sometimes be the cause of several organizational issues. 

Why is Manual Task Management Dated? 

Manual task management can be a massive issue, especially when managers are handling teams of over 2-3 people. With the help of manual task management systems, all managers can do is assign work to executives verbally and then have no control or surveillance over the status of those tasks. Here, let us see the issues that come with manual task management:

• Communication Issues: Communication issues become the major issue with manual task management because executives and managers hardly work physically together. 
• Haphazardness: Suppose some tasks need to be assigned in a haste. How to manager assign that task in the most strategic way? Calling and checking where each eligible employee is and then assigning it to the closest person seems too troublesome, right?

Can Field Force Management Software’s Digital Documentation Help? 

There are several ways in which the problems with digital documentation can be solved through field force management software systems. 

1. Lower Operational Costs  

One of the biggest ways in which field force management software will help save resources is by saving time. With workforce management software like TrackoField operational costs are massively cut down.

2. Better Time Management

Here are the three factors that absolutely kill time management in an organization due to paperwork:

• Rewriting mistakes in documents
• Time spent searching for documents 
• Clerical time  

With the help of digital paperwork, you can get the most out of your time management skills. This is mostly because you have to spend the least amount of time trying to rewrite, customize, or redraw pre-existing articles. 

While this might not have an impact on natural resources, it definitely saves most of the employee resources in the organization. 

3. Absolute Privacy 

The nicest part about field staff management software’s cloud storage is that whatever you keep there is on the cloud. Because the software can be secured, you can save your documents there and protect them with a password.

In this manner, even if you have highly sensitive documents, you won’t have to worry about them being misplaced. Within the document, everything will be kept secret and secure.

4. Contactless Documentation

Documents must be contactless as consumers have become more conscious of the necessity to remain contactless. After all, what good is a business meeting that makes both parties money if they become sick as a result of the paper exchange?

Contactless documentation is also critical for keeping your executives safe and healthy without putting their health in danger.

5. Using Less Paper: Saving Trees 

The best way to save natural resources through field force management software is by reducing paper utilization. While it might seem like too low a cost to worry about, you’d be surprised to see how much paper is consumed within an organization and how many trees can be saved by just getting rid of 50% of that. 

With the help of a potent field force management software, however, you are on the precipice of negating all paperwork from an organization. Therefore, the number of trees you could be saving is phenomenal. 

Can Field Force Management Software’s Task Management Help? 

Unless you have proper task management, things will definitely not be working well in the field, right? However, when managers choose to do all the task management manually, it is next to impossible to assign the right tasks to the right people at the right time. Let’s see how field force management software can help improve operations and reduce resource utilization:

1. Assign Tasks Easily 

When everything is on the cloud, assigning tasks becomes simpler. After all, instead of having to brief executives every time, managers can just upload all details over the platform and then resolve issues over texts or calls if needed. This will surely save time. The more the organizational time is saved. The more likely managers are likely to adopt the software.

2. Tasks According to Route 

This is especially the case for employees who have to go to multiple sites throughout their working day. When tasks are assigned to them, the sites should be planned in a way that employees have to travel the least possible distance between places to get the best results.

When employees have to travel the least and can cover multip[le tasks on the same route, they’d definitely be consuming less fuel, saving natural resources. 

3. Efficient Asssignement 

Not everyone in a team can work similarly. Therefore, some tasks need to be persona-specific, while others can be lax. With the help of efficient time management through field force management software, managers get to check which executives are ideal matches for particular tasks. Later, they can also see which executives are available at the right time. 

Summing Up 

Ditching digital paperwork and manual task assignment can be one of the most beneficial; things you do for your organization and the environment. After all, the more resources you save, the more sustainable your business will be, right? 

So, what are you waiting for? Make your field operations much more sustainable and environmentally friendly with TrackoField! 
Source: Saving Natural Resources Through Field Force Management Software